Title
Request Authorization to Amend Contract with The Diocesan Council for the Society of St. Vincent de Paul for COVID-19 Heat Relief Services (Ordinance S-46940)
Description
Request authorization for the City Manager, or his designee, to amend Contract 152710 with The Diocesan Council for the Society of St. Vincent de Paul (SVdP) to provide heat relief services for individuals experiencing homelessness. An additional amount up to $80,000 in Coronavirus Relief Fund money is needed to increase the value of the contract. The revised aggregate value will not exceed $380,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
As a result of the COVID-19 pandemic, the majority of heat relief locations have been closed, leaving many of the most vulnerable exposed to the sun all day. In response to the critical need by many of the most vulnerable, the City has set up a Heat Respite Center at the Phoenix Convention Center to provide refuge and access to water. In addition to the Heat Respite Center, SVdP has setup shade structures, misters and swamp coolers at the Human Services Campus (HSC) dining hall, the SVdP Sunnyslope dining room, and at SVdP Watkins Campus. SVdP has increased staff at the Human Services Campus dining hall for heat relief services with proper social distancing to comply with COVID-19 safety guidelines to provide the maximum amount of service to those seeking respite. In addition to the efforts at the HSC and at the Watkins Campus, SVdP currently is delivering lunch and dinner to the Heat Respite Center.
In response to the extended time the Heat Respite Center will be open and the continued utilization of the facility an increase in funding is necessary to accommodate the expansion of meals and services at the Convention Center through Sept. 30, 2020.
Procurement Information
Services were procured in accordance with Administrative Regulation 3.10 to implement and administer programs intended to prevent, prepare for and respond to the COVID-19 national pandemic. The City of Phoenix has obtained all necessary federal waivers to ensure compliance.
Contract Term
The contract began June 24, 2020 and will end Sept. 30, 2020. The contract may be extended based on continuous need and available funding, which may be exercised by the City Manager or designee.
Financial Impact
The initial contract aggregate was for $300,000. This amendment will increase the contract value by up to $80,000 for a new not-to-exceed aggregate value of $380,000. There is no impact to the General Fund. Funding will be provided through one-time Coronavirus Relief Funds.
Concurrence/Previous Council Action
The City Council approved Agreement 152710 under Ordinance S-46816 on June 24, 2020.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Human Services Department.