Title
Intergovernmental Agreements with the Arizona Board of Regents for Services Associated with Transportation Engineering Projects - Amendments (Ordinance S-50848)
Description
Request to authorize the City Manager, or his designee, to execute amendments to three Intergovernmental Agreements (IGAs) with the Arizona Board of Regents, on behalf of Arizona State University, Northern Arizona University, and University of Arizona (Universities) to provide additional funding for services associated with transportation engineering projects. Further request to authorize the City Controller to disburse all funds related to this item. The additional funding for all three IGAs will not exceed $15 million, for a new aggregate amount not to exceed $21 million. Additionally, request City Council authorization for an exemption of the prohibition set forth in Phoenix City Code section 42-18 for a governmental entity pursuant to Phoenix City Code section 42-20.
Report
Summary
The City of Phoenix Street Transportation Department (Streets) partners with the Universities on various transportation projects involving design, construction, maintenance, operations, or research. The Universities make its qualified personnel and students available to the City on an as-needed basis to address the City's needs by providing opportunities for engineering work on specific projects. City funding covers costs to pay personnel and students for their time on the projects. The City recognizes the importance of allowing students the opportunity to access engineering work experience as a part of their learning experience. The Universities' research and engineering services offer to improve processes and approaches that save resources or improve the allocation of resources.
Streets entered into IGAs with the Arizona Board of Regents on July 26, 2019, for the ability to utilize the Universities to conduct research and studies relative to transportation engineering projects under the IGAs with each University.
The IGAs were amended in April 2022 (Ordinance S-48510) to increase the overall aggregate by $1.5 million and again in June 2023 (Ordinance S-49860) to increase the overall aggregate by $3 million. As the overall capacity of the IGAs are being reached, and the terms are being extended for five years, this request is to increase the spending authority for each of the three IGAs from $2 million to $7 million during the ten-year life of the agreements for a total not to exceed $21 million for all three IGAs.
The purpose of this amendment is to allow Streets to continue its partnership with the Universities through the use of these IGAs.
Contract Term
The contract terms of the IGAs will remain unchanged from the original terms of five years, with an option to extend an additional five years, for a total term of ten years.
Financial Impact
The current authorization for the three IGAs is $6 million ($2 million each). These amendments will increase the authorization for the three IGAs by $15 million ($5 million each), for a new total not to exceed $21 million ($7 million each) for all three IGAs. Funding is available in the Streets' Capital Improvement Program budget.
Concurrence/Previous Council Action
The City Council approved:
- Three IGAs on June 26, 2019, with the University of Arizona 150814 (Ordinance S-45867), Arizona State University 151121 (Ordinance S-45863), and Northern Arizona University 151120 (Ordinance S-45868);
- An amendment to all three IGAs to provide additional funding (Ordinance S-48510) on April 20, 2022; and
- An amendment to all three IGAS to provide additional funding (Ordinance S-49860) on June 14, 2023.
Department
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Street Transportation Department.