Title
Consultant for Transition to National Incident-Based Reporting System (NIBRS) Crime Reporting, Requirements Contract - RFA 18-209 (Ordinance S-44489)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with SEARCH Group, Inc., to provide consultant services to the Police Department by providing business process reviews and recommendations to ensure compliance with the transition to the federal National Incident-Based Reporting System (NIBRS) Crime Reporting Program. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value shall not exceed $128,120.
Report
Summary
The contract is necessary to provide consultant services to assist the City of Phoenix Police Department design and establish a business process for successful transition to the NIBRS program. NIBRS is an incident-based reporting system used by law enforcement agencies in the United States for collecting and reporting data on crimes. Local, state and federal agencies generate NIBRS data from their records management systems.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as a result of an approved determination memo citing the specialized NIBRS experience SEARCH Group, Inc. has. SEARCH Group, Inc. is a National Consortium for Justice Information and Statistics, which has partnered with both the Federal Bureau of Investigation (FBI) and the Department of Justice (DOJ) on implementing the National Crime Statistics Exchange (NCS-X) Initiative across the nation. Additionally, SEARCH Group, Inc. has experienced staff used for the implementation of NIBRS for major agencies across the nation.
Contract Term
The two-year term shall begin upon Council approval on or about April 18, 2018 and end on April 17, 2020. Provisions of the contract may include an option to extend the term up to one additional year, which may be exercised by the City Manager or designee.
Financial Impact
The aggregate contract value shall not exceed $128,120. Funds are available in the Police Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Police Department.