Title
Sustainability Education, Events and Volunteer Coordination - RFA 23-SW-002 (Ordinance S-48398)
Description
Request to authorize the City Manager, or his designee, to enter into a service agreement and a lease agreement with Keep Phoenix Beautiful, Inc., an Arizona 501(c)3 non-profit organization, to administer and develop sustainability education, events, and volunteer coordination throughout the City. Further request to authorize the City Treasurer to accept, and the City Controller to disburse, all funds related to this item. The total value of the agreements will not exceed $1.5 million.
Report
Summary
Keep Phoenix Beautiful, Inc. (KPB) is an affiliate of the Keep America Beautiful System, which is presently active in more than 600 cities and 40 states. KPB will provide various solid waste diversion education and event coordination services including kindergarten through eighth grade presentations throughout the City. The services will provide education to Phoenix youth about sustainability issues including the importance of recycling. KPB will organize, lead, and participate in large diversion events, volunteer recruitments, community garden activities, illegal dumping prevention, and anti-littering efforts including neighborhood clean-ups.
Additionally, KPB will lease approximately 537 square feet of office space on the 16th floor of Phoenix City Hall at 200 W. Washington St. The lease may contain such other terms and conditions deemed necessary or appropriate to the City.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as a result of a determination memo, citing special circumstance, without competition.
Contract Term
The agreements will commence on July 1, 2022 and will be for a concurrent period of five years.
Financial Impact
The estimated annual expenditure is $300,000 and will not exceed the aggregate amount of $1.5 million over the life of the contract.
Funding is available in the Public Works Department's budget. Rent during the term is $1.00 per year plus in-kind services to be provided by KPB. The in-kind services will be in addition to the services provided by KPB in the agreement.
Location
Phoenix City Hall - 200 W. Washington St.
Council District: 7
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and Deputy City Manager Karen Peters, and the Finance and Public Works departments.