Title
Service and Repair of JCB-Brand Track Excavators Equipment (Ordinance S-43341)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Forklift Exchange dba Flaska (Vendor 3073545) in an amount not to exceed $250,000 for service and repair of JCB equipment. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department uses JCB-brand track excavators in its Solid Waste Diversion and Disposal Division operations. Excavator equipment is critical to the operation, as this equipment is used to move trash from the transfer station tipping floor to long haul trucks below the floor.
Procurement Information
A determination has been made for this contract through the Arizona authorized vendor, Flaska, as any equipment repairs must be performed through this one vendor. In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a Determination Memo citing that there is only one source for the necessary goods and services.
Contract Term
The initial two-year contract term shall begin on or about April 1, 2017, and end on March 31, 2019. Provisions of the contract include an option to extend the term of the contract for up to three additional years, in one-year increments, which may be exercised by the City Manager or his designee.
Financial Impact
The aggregate contract value including all option years will not exceed $250,000, with an estimated annual expenditure of $50,000. Funds are available in the Public Works Department budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.