Title
Independent Construction Cost Evaluation On-Call Services (Ordinance S-50601)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with the three consultants listed below, to provide Independent Construction Cost Evaluation On-Call Services Citywide. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The total fee for all services will not exceed $9 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The On-Call consultants will be responsible for providing On-Call Independent Construction Cost Evaluation services that include, but are not limited to: preparing programming/design concept review level estimates; preparing detailed construction estimates; performing detailed quantity take-offs and providing quantity verifications; evaluating contractor proposals and providing support during negotiations for Construction Manager at Risk and Job Order Contract projects; conducting confidential market inquiries; evaluating Value Engineering proposals and alternatives; evaluating claims and providing support during settlement process; reviewing impact and estimation of non-City utilities or other agency coordination; preparing constructability review estimates; comparing site conditions and design plans to ensure actual field conditions are accurately depicted on the plans; recommending construction phasing and the relative costs associated with phasing options; and checking project measurements and payment sections; and adequately address the scope of each bid item to ensure quantity take-off of major work items are valid.
Procurement Information
The selections were made using a qualifications-based selection process set forth in section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Seven firms submitted proposals and are listed below.
Selected Firms
Rank 1: Rider Levett Bucknall, LTD.
Rank 2: Marc Taylor, Inc.
Rank 3: Kitchell/CEM, Inc.
Additional Proposers
Rank 4: Hill International, Inc.
Rank 5: Dynamic Preconstruction Services, LLC
Rank 6: Capo Projects Group
Rank 7: Titanium Engineering
Contract Term
The term of each agreement is up to five years, or up to $3 million, whichever occurs first. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for each of the On-Call consultants will not exceed $3 million, including all subconsultant and reimbursable costs. The total fee for all services will not exceed $9 million.
Funding is available in the Citywide Capital Improvement Program and Operating budgets. The Budget and Research Department will review and approve funding availability prior to issuance of any On-Call task order of $100,000 or more. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson, the Street Transportation Department and the City Engineer.