Title
Add Additional Expenditures to Emergency Vehicle Preemption System Contract 13-009A (Ordinance S-44335)
Description
Request to authorize the City Manager, or his designee, to add additional expenditures to contract 135342 with Tomar Electronics in the amount of $1.5 million for the Fire and Street Transportation departments. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The additional funds will ensure the Street Transportation and Fire departments have the necessary support for the Emergency Vehicle Preemption (EVP) System. The EVP system allows responding Fire Department apparatus and ambulances to cycle the traffic light from red to green or to hold the green light to expedite passage through an intersection to an emergency. The fire apparatus must be provided with equipment that activates the receiver at the intersection. The Street Transportation Department facilitates the installation of the system for the Fire Department.
Contract Term
The contract has an option to extend for an additional five-year term, to be exercised in one-year increments through Dec. 31, 2023.
Financial Impact
The original contract amount was $1,675,000. The aggregate contract value for this extension shall not exceed $1.5 million. The revised total aggregate contract value is $3,175,000. Funds are available in the Street Transportation Department's budget. Funding was initially allocated only for the first five years of the contract, therefore requiring funding for the additional options to extend.
Concurrence/Previous Council Action
This item was previously approved by City Council on Jan. 16, 2013.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Street Transportation Department.