Title
Aviation Stormwater Consulting Services - Engineering Services - 6663111072, 6663112072, 6663113072 and 6663111093 (Ordinance S-48187)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with CDM Smith, Inc. to provide Engineering Services that include assessment, inspection and support services for the Aviation Stormwater Consulting Services project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $2 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to provide Stormwater Pollution Prevention Program (SWPPP) services for the City's Aviation Department in accordance with the 2020 Environmental Protection Agency's (EPA's) Multi-Sector General Permit (MSGP), the current and any future update of the Arizona Department of Environmental Quality’s (ADEQ's) MSGP, the City’s Municipal Separate Storm Sewer System (MS4) Permit and the City and business partners are subject to Construction General Permit (CGP) and Pesticide General Permit (PGP) requirements. Services may be required at all three City of Phoenix Airports: Phoenix Sky Harbor International Airport, Phoenix Deer Valley Airport and Phoenix Goodyear Airport.
CDM Smith's services include, but are not limited to: assist with running a Pollution Prevention Team (PPT) comprised of more than 100 members including Aviation staff and Aviation’s business partners; develop and perform annual updates to the SWPPPs; perform annual and/or educative site compliance inspections of co-permittee and non-permittee facilities; observe and report on at least one de-icing event monthly between Nov. 1 and Feb. 28, annually, or as needed; update existing stormwater databases; assist with review of future or proposed stormwater and de-icing regulations from the EPA and/or the ADEQ and provide written recommendations; update Aviation’s SWPPPs as needed to meet MSGP or MS4 or CGP or PGP requirements or to support compliance with other permits; perform annual compliance inspections; prepare and track PPT, Notices of Intent, Notices of Termination, No Exposure Certifications, and letters of termination to reflect PPT changes and updates; provide 24-hour/7-day a week staff trained in Hazardous Waste Operations for assistance for emergency response oversight for spills; conduct drainage surveys and GIS mapping at commercial and/or general aviation airports; conduct public meetings and training to multiple stakeholders; develop project newsletters and training presentations; and other tasks as required.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. One firm submitted a proposal and is listed below.
Selected Firm
Rank 1: CDM Smith, Inc.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for CDM Smith, Inc. will not exceed $2 million, including all subconsultant and reimbursable costs.
Funding is available in the Aviation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
Sky Harbor International Airport - 3400 E. Sky Harbor Blvd.
Deer Valley Airport - 702 W. Deer Valley Road
Goodyear Airport - 1658 S. Litchfield Road
Council Districts - 1, 8 and Out of City
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Aviation Department, and the City Engineer.