Title
Cost Estimating On-Call Services Contracts - RFQu FY26-086-02 - Request for Award (Ordinance S-52465) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Abacus PM LLC, Rider Levett Bucknall LTD, and Vanir Construction Management, Inc. to provide cost estimating on-call services for the Housing Department. Further request to authorize the City Controller to disburse all funds related to this item. The aggregate value of the contracts will not exceed $500,000.
Report
Summary
These contracts will provide reviews and cost validation for new buildings, rehabilitation, and change orders for various Housing Department projects.
Procurement Information
A Request for Qualifications procurement was processed in accordance with Administrative Regulation 3.10 to establish a Qualified Vendor List.
Nine offerors submitted qualifications and were deemed to be responsive and responsible. An evaluation committee of City staff evaluated those offers based on the following minimum qualifications:
1. Method of Approach
2. Qualifications and Experience
3. Price Schedule
After reaching consensus, the evaluation committee recommends award to the following offerors:
Abacus PM LLC
Rider Levett Bucknall LTD
Vanir Construction Management, Inc.
Contract Term
The contracts will begin on or about January 1, 2026, for a five-year term with no options to extend.
Financial Impact
The aggregate contracts’ value will not exceed $500,000. The contracts are funded with United States Department of Housing and Urban Development and/or other Housing Department funds. There is no impact to the General Fund.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Housing Department.