Title
Solid Waste Container Yard Management Services - IFB 22-SW-001 - Requirements Contract (Ordinance S-47910)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Clean Bin Heroes, LLC., to provide container yard maintenance services for the Public Works Department. The contract term is for one year with up to four option years starting on or about Jan. 1, 2022. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the agreement will not exceed $750,000.
Report
Summary
This agreement will provide services to the Public Works Department, Solid Waste Division to maintain up to four yards that house various sizes of residential containers. Currently more than 700,000 containers are in service. The vendor will be required to maintain the yards and clean, wash, and repair containers as needed to maintain quick turnaround times for staff to place them back out in service. Also, the vendor will maintain inventory of the containers and stack and sort the containers to either be covered under warranty or to recycled due to the lifecycle of the container or it being beyond repairs.
Procurement Information
Invitation for Bid (IFB) 22-SW-001 was conducted in accordance with Administrative Regulation 3.10. There were five offers received by the Public Works Department Procurement Services on May 12, 2021. The offers were evaluated based on price, responsiveness to all specifications, terms and conditions and responsibility to provide the required services. One offer was deemed non-responsive. Based on the bid submittal, the following offers were received.
Clean Bin Heroes, LLC: $143.25
Wash Monster, LLC: $144.00
Dirty Trash Bins, LLC: $152.25
Fleet Genius, LLC: $177.65
Public Works recommends that the offer from Clean Bin Heroes, LLC be accepted as the lowest-priced, responsive, and responsible offer.
Contract Term
The initial agreement term is for one year beginning on or about Jan 1, 2022. Provisions of the agreement may include an option to extend the term up to four years, to be taken in one-year increments, which may be exercised by the City Manager or his designee.
Financial Impact
The total agreement value will not exceed $750,000. Funding is available in the Public Works Department’s budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.