Title
Automotive and Equipment Rebuild/Repair Parts and Service Contract IFB 24-FSD-017 - Request for Award (Ordinance S-50205)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with Kevin Baker, LLC, DBA Back To Basic Automotive, Cohone Technologies Sales & Services, LLC, Inland Kenworth (US) INC., Master Machinery LLC, Midway Chevrolet, Serck Services, Inc., Freightliner of Arizona, LLC, DBA Velocity Truck Centers, AAPAK LLC, The W.W. Williams Company, LLC to provide rebuilding and repairing services for automotive parts for the Public Works Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $6,574,045.
Report
Summary
These vendors will provide the rebuild and repair of various aspects of vehicle parts including cylinders, pumps, valves, engine cooling systems, steering systems, suspensions systems, HVAC systems, alternators, electrical systems and diesel emission systems. Rebuilding and repairing of these parts is far more cost effective than purchasing new parts, and can also cut down on waste. In addition, having these contracts will allow various city department vehicles to stay in service, minimizing down time.
Procurement Information
An Invitation for Bid was conducted in accordance with Administrative Regulation 3.10. The Public Works Department, Procurement Section, received 11 offers. There were eight groups to be awarded within the solicitation; Group 1 - Hydraulic/Pneumatic Cylinders, Pumps, Motors and Valves, Group 2 - Engine Cooling Systems, Group 3 - Hale and other Specialized Pumps, Group 4 - Steering Systems, Group 5 - Suspension Systems, Group 6 - HVAC Systems, Group 7 - Alternators, Starters, and Electronic Systems, and Group 8 - Diesel Emission Systems. All groups received a bid and nine offers were deemed to be responsive to posted specifications, and responsible to provide the required goods and services. Each bid was evaluated based on shop labor rate and the procurement officer recommends award to the following vendors:
Selected Bidders
Kevin Baker LLC: DBA Back To Basic Automotive: Groups 1, 2, and 4 - 8
Cohone Technologies Sales & Services, LLC - Group 1
Inland Kenworth (US) INC. - Group 2, and 4 - 8
Master Machinery LLC - Group 1
Midway Chevrolet - Groups 2, and 4 - 8
Serck Services, Inc. - Group 2
Freightliner of Arizona, LLC: Velocity Truck Centers - Groups 1 - 7
AAPAK LLC - Group 6
The W.W. Williams Company, LLC - Group 3
The bids found in Attachment A are being recommended based on shop labor rate.
Contract Term
The contracts will begin on or about Nov. 1, 2023, for a three-year term with two one-year options to extend in increments of up to one year, for a total contract term of five years.
Financial Impact
The contracts value will not exceed $6,574,045.
Funding is available in the Public Works Department.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Works Department.