Title
Professional Services for Oracle Environment Contract - RFA 25-0681 Request for Award (Ordinance S-52301) - Citywide
Description
Request to authorize the City Manager, or the City Manager's designee, to enter into a contract with LCS Technologies, Inc. to provide information technology professional services for the City's Oracle environment to departments Citywide. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $22,988,669.
Report
Summary
This contract will provide professional services for the City's Oracle environment. The City uses Oracle applications and technologies across multiple departments Citywide and several critical Citywide systems and it continues to invest in numerous Oracle products. These systems require continuous support for all Oracle engineered systems, Oracle databases and other system products that City departments and the public use daily. These professional services are essential to ensure the reliability, security, and optimal performance of these critical systems, which minimize downtime and enhance operational efficiency.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstance Without Competition. Competition for this Oracle staff augmentation and support is not recommended due to the unique circumstances in the City’s Oracle environment configuration. These circumstances require extensive background security verification, on-boarding, departmental service knowledge transfer, and system training to provide effective project and 24x7 support. There are several critical departmental database projects planned in future years and many in-flight projects this year.
Contract Term
The contract will begin on or about December 1, 2025, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $22,988,669 for the five-year aggregate term. Funding is available in the various departments' operating budgets.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.