Title
Inspection, Testing, and Maintenance Report System for Fire Life and Safety Contract - COOP 25-0576 Request for Award (Ordinance S-51897) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Brycer, LLC to provide Inspection, Testing, and Maintenance Report System for Fire Life and Safety for the Fire Department. Further request to authorize the City Treasurer to accept, and the City Controller to disburse, all funds related to this item. This contract is estimated to generate $2,500,000 in revenue over the term of the contract.
Report
Summary
This contract will provide Brycer's compliance engine software to track fire prevention system inspections, testing, and maintenance throughout the City of Phoenix, including tracking and following up on deficiency reports. Fire Prevention is the inspection, education, and enforcement division of the Phoenix Fire Department (PFD), providing life safety services through fire code enforcement. One major component of protecting Phoenix residents and businesses from a destructive fire or other life safety risks is the regular inspection, testing and maintenance of fire protection systems. It is estimated that more than 60,000 fire protection systems exist in Phoenix, and each one must be evaluated and maintained properly. The Fire Code, which is based on nationally adopted standards and has been codified by the Phoenix City Council, requires third-party contractors to conduct these inspections and report life safety system deficiencies to Phoenix Fire Prevention for appropriate follow-up and enforcement. The Brycer inspection, testing, and maintenance reporting system will allow PFD to focus on the required follow-up deficiencies that are reported by the third-party contractors.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances - Alternative Competition. The City of Tempe cooperative agreement was established using a competitive process consistent with the City's procurement processes set forth in the Phoenix City Code, Chapter 43.
Contract Term
The contract will begin May 21, 2025, and continue until April 25, 2026, with four one-year options to extend.
Financial Impact
This contract is estimated to generate an aggregate revenue of $2,500,000 for the City over the contract term.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Fire Department.