Title
Authorization to Enter Into Contract With Solari, Inc. (Ordinance S-49349)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Solari, Inc. to provide data management, support, and assistance related to information contained within the Homeless Management Information System. The total value of the contract will not exceed $50,000. Further request to authorize the City Controller to disburse all funds related to this item. Funding is available from the City’s allocation of the Emergency Solutions Grant.
Report
Summary
Solari will provide data management, support, and assistance related to information contained within the Homeless Management Information System (HMIS). HMIS was developed to support homeless providers and partner with agencies in their missions by supplying tools to meet the reporting requirements for their projects. HMIS provides information to the U.S. Department of Housing and Urban Development (HUD), local nonprofits, state-level policy makers, federal partners, and other advocates in the mission to end homelessness. HUD requires all projects utilizing Emergency Solutions Grant (ESG) funds to utilize the HMIS. Solari is the only HMIS contractor in the region.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Sole Source. The Office of Homeless Solutions identified this contract as a sole source determination, as Solari is the only Homeless Management Information System provider for the contractor in the region.
Contract Term
The term of the contract will begin on or about Jan. 25, 2023, and end on June 30, 2024, with four one-year options to extend, which may be exercised by the City Manager or his designee.
Financial Impact
The total value of the contract will not exceed $50,000. Funding is available from ESG. There is no impact to the General Fund.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services Department.