Title
Pre-Encoded Transit Smart Card Contract Extension - IFB PTD19-001 (Ordinance S-50397)
Description
Request to authorize the City Manager, or his designee, to enter into a contract amendment to extend the term of Contract 149772 with ABCorp NA, Inc. and adjust contract pricing. Further request to authorize the City Controller to disburse all funds related to this item. Despite the term extension and pricing adjustment, no additional funds are needed.
Report
Summary
The Public Transit Department (PTD) purchases pre-encoded “smart card” fare media for use by passengers on the regional transit fare collection system. The smart cards are used for transit programs, such as large employers’ Platinum Passes, ASU's UPasses, and schools’ Semester Passes, and encoded with the fare type and validity (start/end) dates. The cards can be used at on-board bus fare boxes and at light rail ticket vending machines to validate transit use.
In the next phase of the ongoing regional fare collection system improvement project, Valley Metro will assume responsibilities for fare media in early 2024. To accommodate this transition, PTD requests approval to amend Contract 149772 to adjust pricing for economic/market considerations and extend the term up to 11 months if needed. The adjusted price will increase $0.04 per card. This increase will not change the cost of cards for transit riders.
Contract Term
The current contract ends Jan. 31, 2024. This amendment would extend the contract term through June 30, 2024, with six one-month options to further extend the term only if necessary.
Financial Impact
The aggregate value of the contract, including this extension, will not exceed the contract’s authorized disbursement of $525,000, and no additional funds are needed. Funding is available in the Public Transit Department's Transportation 2050 fund.
Concurrence/Previous Council Action
On Nov. 27, 2018, the Aviation and Transportation Subcommittee recommended approval of authorization to enter into this contract by a vote of 3-0.
On Dec. 12, 2018, the City Council approved authorization to enter into this contract (Pre-Encoded Smart Card Contract 149772).
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Transit Department.