Title
Contract Recommendation for Smoke Control Systems Inspections and Testing (Ordinance S-47065)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Fisher Engineering, Inc. for smoke control systems inspections and testing. Further request to authorize the City Controller to disburse all funds related to this item. The total aggregate amount is $750,000 over the life of the contract.
Report
Summary
The Public Works Department is responsible for inspecting and testing smoke control systems in three downtown buildings: Phoenix City Hall; Phoenix Municipal Court; and Burton Barr Central Library. These are specialized systems in multi-story buildings with atriums that remove smoke from the building in the event of a fire. Testing and inspecting these systems is required by the National Fire Protection Association Code, International Building Code, International Fire Code, and Phoenix Fire Code. This contract will allow these systems to be tested and inspected as required and will determine if the systems have any deficiencies that require repairs.
Procurement Information
Invitation for Bid 21-FMD-014 was conducted in accordance with Administrative Regulation 3.10. Five bids were received by the Public Works Department on Aug. 12, 2020. The offers were evaluated based on price, responsiveness to all specifications, terms and conditions, and responsibility to provide the required services. The offer submitted by Fisher Engineering, Inc. was deemed to be fair and reasonable.
Contract Term
The initial five-year contract term will begin on or about Dec. 1, 2020, with one five-year option to extend, for a total contract term of up to 10 years.
Financial Impact
The aggregate value of the contract including all option years is $750,000, including all applicable taxes, with an estimated annual expenditure of $75,000. Funding is available in the Public Works Department's budget.
Location
Phoenix City Hall, 200 W. Washington St.
Phoenix Municipal Court, 300 W. Washington St.
Burton Barr Central Library, 1221 N. Central Ave.
Council District: 7
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.