Title
Aviation Department Architectural and Engineering Support Services for Aviation Job Order Contracts (Ordinance S-51245)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with the four consultants listed in Attachment A, to provide the Aviation Department Architectural and Engineering Support Services to Aviation Civil and Architectural Job Order Contracts that include project management, programming, studies, design, and construction administration and inspection services on an as-needed basis. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The total fee for all services will not exceed $40 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of these contracts is to provide architectural and engineering support services at Phoenix Sky Harbor International Airport, Phoenix Deer Valley Airport, and Phoenix Goodyear Airport. The services will be on an as-needed basis to support the work of the Aviation Department Job Order Contractors. The selected architectural and engineering support services consultants will be required to manage all projects in all phases simultaneously, and to coordinate with Aviation Department staff and the Aviation Department Job Order Contractors.
The Architectural consultants will be responsible for providing architectural support services to Aviation Job Order Contractors that include, but are not limited to: mechanical, electrical, plumbing; underground and above ground utilities (water, sewer, electrical, etc.); environmental services (asbestos, mold, lead paint abatement, monitoring wells, etc.); roofing, carpentry, painting, and flooring; building and office remodels; demolition and new builds; Americans with Disabilities Act modifications; energy systems, fire alarms, ACAMS, lighting and controls, CCTV, and other related technology; signage and infrastructure; fence and gate installation and repairs; landscaping; and bridge repairs (structural and maintenance), and other work as requested.
The Engineering consultants will be responsible for providing engineering support services to Aviation Job Order Contractors that include, but are not limited to: earthwork and dust stabilization; concrete paving and flatwork; asphalt overlay and pavement rehabilitation; underground and above ground utilities (water, sewer, electrical, etc.); Americans with Disabilities Act modifications; roadway striping and markings; bridge repairs (structural and maintenance); fence and gate installation and repairs; landscaping; grading and drainage; safety and security systems (loop detectors, barriers, attenuators, etc.); demolition; signage; and airfield and landside maintenance, and other work as requested.
Procurement Information
The selections were made using a qualifications-based selection process set forth in section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. Section 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Fifteen firms submitted proposals and are listed in Attachment A.
Contract Term
The term of each agreement is up to five years, or up to $10 million, whichever occurs first. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for each of the Aviation Architectural Job Order Contract Support Services consultants will not exceed $10 million, including all subconsultant and reimbursable costs. The total fee for all services will not exceed $20 million.
The agreement value for each of the Aviation Engineering Job Order Contract Support Services consultants will not exceed $10 million, including all subconsultant and reimbursable costs. The total fee for all services will not exceed $20 million.
Funding is available in the Aviation Department’s Capital Improvement Program and Operating budgets. The Budget and Research Department will review and approve funding availability prior to issuance of any On-Call task order of $100,000 or more. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
Council Districts: 1, 8 and Out of City
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Inger Erickson, the Aviation Department and the City Engineer.