Title
Transmission Main Inspection and Assessment Program - Engineering Services - WS85500379 (Ordinance S-50124)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Black & Veatch Corporation, to provide Engineering Services that include programming, studies, assessment, inspections, design, and possible construction administration and inspection services for the Transmission Main Inspection and Assessment Program project. Further request to authorize execution of amendments to the agreement, as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for all services will not exceed $4,981,000.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to inspect 48 miles of Pre-stressed Concrete Cylinder Pipe (PCCP) transmission mains. Twenty seven of the total pipes will be inspected to determine the stability of distress discovered in previous inspections. For these inspections, plans have been developed that identify the requirements and activities necessary for shutdown inspection and startup of the mains. The remaining twenty one miles will be new inspections and will require development of plans.
Black & Veatch Corporation's services include, but are not limited to: reviewing past assessments; selection and implementation of pertinent inspection methods and tools; assisting with upkeep of the City's PCCP inspection plan; developing detailed inspection plans; assisting in development of scope documents for Job Order Contract support agreements; prepare construction documents for short-term or capital improvements to facilitate pipeline shutdowns/startups; preparing detailed shutdown plans; assisting with acquisition permits; coordinating shutdowns, inspection, repairs and startup activities including field inspection and contract administration of work performed by the Job Order Contractor; performing condition assessments utilizing appropriate and agreed-upon inspection technologies and techniques; developing construction documents for rapid pipeline reinforcement on an as-needed basis; compiling and reporting inspection results; assisting with importing assessment results into both the City's Computerized Maintenance Management System, Oracle Water Asset Management and Geographical Information System; and updating inspection checklists and guidelines and developing new ones as necessary.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. One firm submitted proposals and are listed below.
Selected Firm
Rank 1: Black & Veatch Corporation
Contract Term
The term of the agreement is three years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Black & Veatch Corporation will not exceed $4,981,000, including all sub-consultant and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Managers Ginger Spencer and Alan Stephenson, the Water Services Department and the City Engineer.