Title
23rd Avenue Wastewater Treatment Plant and Wastewater Remote Facilities Electrical, Instrumentation and Control Inspection and Testing - Engineering Services - WS90200037, WS90400078 (Ordinance S-46468)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with two consultants listed below, to provide Engineering Services that include support during design, construction, startup, and commissioning for the 23rd Avenue Wastewater Treatment Plant (WWTP) and Wastewater Remote Facilities Electrical Instrumentation and Control Inspection and Testing Services project. These services will be provided in conjunction with other projects at the 23rd Avenue WWTP and Wastewater Remote Facilities. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The total fee for services will not exceed $2,425,000.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to improve the functionality, efficiency, and maintenance of the electrical, instrumentation and control system. The City uses inspection and testing services to assist the Engineer and Contractor with projects related to the wastewater facilities and their various systems. The City has developed electrical, instrumentation and control standards for the entire Water Services Department which are used to provide consistency. Part of the selected consultant's role will be to ensure adherence to these standards on all projects during the design, construction, calibration, testing, and commissioning of these systems.
The Consultants' services include, but are not limited to: design, construction, and commissioning support; design support for the engineering consultant to provide an understanding of the Water Services Department's standards for electrical, instrumentation and control systems to maintain the standards if acceptable changes have occurred during the design review process; advice and technical consultations relative to installation techniques and procedures; attending design meetings and project demonstrations; research of existing conditions and conducting 60 percent, 90 percent, and 100 percent reviews of the project plans and specifications; construction support with review of equipment submittals and installation; providing field observation reports; participating in factory testing; ensuring completeness of required testing documentation; commissioning support for computer control strategy checkout; tuning, testing, and troubleshooting of control loops and programmers; and maintaining designated instruments through final acceptance. In addition, the consultants will provide operations and maintenance support when City staff are replacing or installing new equipment.
Procurement Information
The selections were made using a qualifications-based selection process set forth in section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Six firms submitted proposals and are listed below.
Selected Firms
Rank 1: Black & Veatch Corporation - 23rd Avenue WWTP
Rank 2: Arcadis U.S., Inc. - Wastewater Remote Facilities
Additional Proposers
Rank 3: OZ Engineering, LLC
Rank 4: Gannett Fleming, Inc.
Rank 5: Civiltec Engineering, Inc.
Rank 6: Quantum Engineering, Inc.
Contract Term
The term of each agreement is five years from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Black & Veatch Corporation will not exceed $1 million and the agreement value for Arcadis U.S., Inc. will not exceed $1,425,000, including all subconsultant and reimbursable costs. The total fee for services will not exceed $2,425,000.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
23rd Avenue Wastewater Treatment Plant, 2470 S. 22nd Ave.
Various Wastewater Remote Facilities
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.