Title
Fiscal Year 2018 Federal Tap HAWK Installation Project - Design-Bid-Build Services - ST89330183 (Ordinance S-45056)
Description
Request to authorize the City Manager, or his designee, to accept AJP Electric, Inc. as the lowest-priced, responsive and responsible bidder and to enter into an agreement with AJP Electric, Inc. for Design-Bid-Build Services for the Fiscal Year 2018 Federal Tap HAWK (High-intensity Activated crossWalK) Installation Project. Further request to authorize the City Controller to disburse all funds related to this item. The fee for services will not exceed $1,481,720.
Report
Summary
The purpose of the project is to provide safe and ADA-compliant pedestrian crossings at the following locations:
- 15th Avenue and Highland Avenue.
- 15th Avenue and Whitton Avenue.
- Lower Buckeye Road and 72nd Avenue.
- McDowell Road west of 67th Avenue.
- Van Buren Street and 36th Street.
- 7th Street and Montebello Avenue.
- McDowell Road east of 34th Street.
- McDowell Road and 41st Avenue.
AJP Electric, Inc.’s services include, but are not limited to: construction of new ADA compliant curb ramps; new HAWK beacons; and associated signing and markings.
Procurement Information
The selection was made using an Invitation for Bids procurement process set forth in section 34-201 of the Arizona Revised Statutes. One bid was received on Aug. 14, 2018 and was sent to the Equal Opportunity Department (EOD) for review to determine subcontractor eligibility and contractor responsiveness in demonstrating responsiveness to Disadvantaged Business Enterprise (DBE) program requirements.
The Engineer’s estimate and the lowest responsive, responsible bidder is listed below:
Engineer’s Estimate: $1,504,035
AJP Electric, Inc.: $1,481,720
The bid award amount is within the total budget for this project.
Contract Term
The term of the agreement is 180 calendar days from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for AJP Electric, Inc. will not exceed $1,481,720, including all subcontractor and reimbursable costs.
Funding is available in the Street Transportation Department’s Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to the execution of any amendments. Payments may be made up to agreement limits for all rendered agreements services, which may extend past the agreement termination.
Public Outreach
A public meeting will be held prior to start of construction and the community will be notified with flyers during construction.
Location
Council Districts: 4, 6, 7 and 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street Transportation Department, and the City Engineer.