Title
Phoenix Sky Harbor International Airport Rental Car Center and East Economy Parking Fire Alarm Systems Replacement - Construction Manager at Risk Services - AV15000077 and 15000078 (Ordinance S-51936) - District 8
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Chasse Building Team, Inc. to provide Construction Manager at Risk Preconstruction and Construction Services for the Phoenix Sky Harbor International Airport Rental Car Center and East Economy Parking Fire Alarm Systems Replacement project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $7.4 million.
Report
Summary
The purpose of this project is to replace the Rental Car Center and East Economy Parking fire alarm systems at Phoenix Sky Harbor International Airport. The current fire alarm system is 20 years old and requires upgrades. Fire life safety system replacements and upgrades will include the Fire Alarm Control Panels and all initiating and indicating devices. The project will also be installing an Emergency Communications System to maintain and test the system, and integrate with the current fire alarm network infrastructure and system monitoring.
Chasse Building Team, Inc. will begin in an agency support role for Construction Manager At Risk Preconstruction Services. Chasse Building Team, Inc. will assume the risk of delivering the project through a Guaranteed Maximum Price agreement.
Chasse Building Team, Inc.’s Preconstruction Services include, but are not limited to: provide detailed cost estimating, project planning, construction phasing and scheduling that will minimize interruption to City operations; provide alternate systems evaluation and constructability studies; advise City on ways to gain efficiencies in project delivery; provide long-lead procurement studies and initiate procurement of long-lead items; assist in the permitting processes; protect the City’s sensitivity to quality, safety, and environmental factors; advise City on choosing green building materials; participating with the City in a process to establish a Small Business Enterprise (SBE) goal for the project; and other work as required.
Chasse Building Team, Inc.’s initial Construction Services will include preparation of a Guaranteed Maximum Price proposal provided under the agreement. Chasse Building Team, Inc. will be responsible for construction means and methods related to the project and fulfilling the SBE program requirements. Chasse Building Team, Inc. will be required to solicit bids from prequalified subcontractors and to perform the work using the City’s subcontractor selection process. Chasse Building Team, Inc. may also compete to self-perform limited amounts of work.
Chasse Building Team, Inc.’s additional Construction Services include: coordination with various City of Phoenix departments, other agencies, and utility companies; arranging for procurement of materials and equipment; scheduling and managing site operations; bidding, awarding, and managing all construction related contracts while meeting City bid requirements including the local and SBE participation goal; providing quality controls; bonding and insuring the construction; addressing all federal, state and local permitting requirements; maintaining a safe work site for all project participants; and all other work as required for a complete project.
Procurement Information
The selection was made using a qualifications-based selection process set forth in Section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. Section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Four firms submitted proposals and are listed below.
Selected Firm
Rank 1: Chasse Building Team, Inc.
Additional Proposers
Rank 2: Sun Eagle Corporation
Rank 3: Brycon Corporation
Rank 4: Basalt Building Group, Inc.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Chasse Building Team, Inc. will not exceed $7.4 million, including all subcontractor and reimbursable costs.
Funding is available in the Aviation Department's Capital Improvement Program. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
Phoenix Airport Rental Car Center, 1805 E. Sky Harbor Circle South
Phoenix Airport East Economy Lot, S. 41st Street and S. 42nd Street
Council District: 8
Department
Responsible Department
This item is submitted by Assistant City Manager Inger Erickson, Deputy City Manager Mario Paniagua, the City Engineer and the Aviation Department.