Title
Scholastic, Inc. Published Books and Teachable Subscription Contract - RFA 25-0502 - Request for Award (Ordinance S-51765) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into contract with Scholastic, Inc. to provide published books and an annual subscription license for an e-learning database for citywide departments. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $1,000,000.
Report
Summary
This contract will provide citywide departments including the Youth and Education Office, the Arts and Culture, Human Services, and Public Library departments with published books through Scholastic's Literacy Partnership program and a subscription to their Teachables e-learning database. The Literacy Partnership program is essential for fulfilling the City's obligation under an Intergovernmental Agreement with First Things First to distribute approximately 11,000 published books each fiscal year to children and their families in the Phoenix community. Through the Scholastic Literacy Partnership, the City may purchase published books from well-known authors, common core books for children pre-K through 8, and bilingual books in English and Spanish. These books are intended to support early child literacy and increase children's access to books. The Scholastic's Literacy Partnership is the only known program specifically designed to support child literacy, providing cost-effective methods for participating government agencies.
As part of the program, Scholastic, Inc. offers Teachables, an e-learning subscription. This online learning database offers more than 30,000 printable educational materials to all library cardholders. The subscription also offers unlimited access to teaching resources such as lesson plans, activity sheets, and clip-art. Scholastic Teachable is specifically designed for schools and public libraries. This e-learning database subscription has impactful content that improves early literacy and readiness skills for young children.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition. Scholastic, Inc. is the sole source publisher and copyright owner of the Scholastic Teachable e-learning database and Literacy Partnership program.
Contract Term
The contract will begin on or about April 1, 2025, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $1,000,000 for the five-year aggregate term. Funding is available through various departments' operating budgets.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.