Title
Authorization to Amend Contract 155773 with Prefix Health Technologies, LLC for Client Portal Use (Ordinance S-49558)
Description
Request to authorize the City Manager, or his designee, to amend Contract 155773 with Prefix Health Technologies, LLC (Prefix) to add additional spending authority up to $80,000 for a total contract value not to exceed $640,000 over the life of the contract. Further, request to authorize the City Controller to disburse all funds related to this item. There is no impact to the General Fund. Funding will be provided through the U.S. Department of Treasury Emergency Rental Assistance (ERA) Program pursuant to the American Rescue Plan Act (ARPA), enacted March 11, 2021.
Report
Summary
The City’s Emergency Rental Assistance Program provides financial relief to residents needing rent and utility assistance due to the COVID-19 pandemic. Funding for this program is granted through the U.S. Department of Treasury Emergency Rental Assistance Program pursuant to the Consolidated Appropriations Act of 2021, enacted on Dec. 27, 2020 (ERA 1.0) and the American Rescue Plan Act (ARPA), enacted March 11, 2021 (ERA 2.0).
In January 2022, the City contracted for access to the Prefix online application portal to provide emergency rent and utility assistance to Phoenix residents using ERA 2.0 funding, available pursuant to ARPA. Additional ERA funding was provided to the Human Services Department which has extended the timeframe of the program. This contract amendment will allow the continued use of Prefix software to administer ERA funds.
Contract Term
The term of this contract began on Jan. 18, 2022, through June 30, 2022, with a six-month option to extend through Dec. 31, 2022, at the discretion of the City Manager or his designee. This contract was extended for one six-month period through June 30, 2023, based on continuous need and available funding at the discretion of the City Manager or his designee.
Financial Impact
Expenditures will not exceed $640,000 over the life of the contract. The additional funding will be provided through the U.S. Department of Treasury Emergency Rental Assistance (ERA) Program pursuant to ARPA, enacted March 11, 2021. There is no impact to the General Fund.
Concurrence/Previous Council Action
- On Dec.15, 2021, the City Council approved the contract with Prefix Health Technologies, LLC with Ordinance S-48204.
- On June 15, 2022, the City Council approved a contract extension until June 30, 2023, with Ordinance S-48754.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services Department.