Title
Contract Recommendation - Hale Pumps Repair, Rebuild and Replacement (Ordinance S-45052)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with United Fire Equipment Co., H & E Equipment Services, Inc., and W. W. Williams Company, LLC to provide new Hale pumps, rebuilt Hale pumps, and service repairs of Hale pumps as required. This contract will have an estimated $210,000 annual expenditure. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department is responsible for maintaining 120 pieces of critical front line fire apparatus equipment for the Phoenix Fire Department. This contract will provide additional support by providing rebuild and replacement services for Hale water pumps. These water pumps are critical to the operational needs in these very specialized pieces of equipment, allowing the Phoenix Fire Department to protect and serve the residents of the City of Phoenix.
Procurement Information
Invitation for Bid (IFB) 19-FSD-018 was conducted in accordance with Administrative Regulation 3.10. The Public Works Department, Procurement Section, received three bids for three groups, with two vendors bidding on all three groups, and one vendor bidding on one group. The solicitation was issued for three groups: Group I - purchase of new Hale pumps; Group II - purchase of a rebuilt Hale pump; and Group III - repair of Hale pumps. Because of the critical nature of the equipment being serviced, all bids received are being recommended for award to allow for shorter equipment down time.
Group I: United Fire Equipment Co., H & E Equipment Services, Inc., and W. W. Williams Company, LLC
Groups II and III: H & E Equipment Services, Inc. and W. W. Williams Company, LLC
Contract Term
The initial one year contract term shall begin on or about Dec. 1, 2018, with four options to extend in increments of up to one year, for a total contract option term of five years.
Financial Impact
This contract will have a $210,000 estimated annual expenditure, with a total aggregate amount not to exceed $1,050,000 over the life of the contract. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.