Title
Basketball Backboard Systems Preventative Maintenance and Repair - Requirements Contract - IFB 21-015 (Ordinance S-47621)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Arizona Courtlines, Inc. to purchase Basketball Backboard Preventative Maintenance and Repair Services for the Parks and Recreation Department. Further request to authorize the City Controller to disburse all funds related to this item. The agreement value will not exceed $178,500.
Report
Summary
This contract will provide preventative maintenance, inspection and repair services on motorized basketball backboard systems and gym dividers, including motors, winches, cabling and other critical safety features. The Parks and Recreation Department has 62 retractable backboards, 50 height adjusters and 6 mechanical gym dividers located in 14 gymnasium sites at various locations throughout the City, which will be serviced under this contract. The basketball backboard systems and related equipment are heavily used by numerous youth and adult sports leagues and require regular maintenance and repair services to ensure their safety.
Procurement Information
IFB 21-015 was conducted in accordance with Administrative Regulation 3.10. There were three offers received by the Finance Department Procurement Division on April 16, 2021, which were evaluated on price, responsiveness to specifications and responsibility to provide the required goods and services. The bid notification was sent to 58 suppliers and was publicly posted and available for download from the City's website.
The Deputy Finance Director recommends acceptance of the offer from Arizona Courtlines, Inc. as the lowest-priced, responsive and responsible offer.
Contract Term
The five-year agreement term will begin on or about July 1, 2021.
Financial Impact
The total agreement will not exceed $178,500. Funding is available in the Parks and Recreation Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Parks and Recreation Department.