Title
Intelligent Transportation Systems On-Call Support Services Contract - COOP-26-0151 Request for Award (Ordinance S-52928) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Kimley-Horn and Associates, Inc. to provide Intelligent Transportation Systems On-Call Support Services for the Street Transportation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $400,000.
Report
Summary
This contract will provide the modernization and full integration of the City of Phoenix standalone Downtown Traffic Management System (DTMS) originally installed in the early 1990s. The existing DTMS operates independently from the City's main Advanced Traffic Management System and has become obsolete, lacking the capability to support modern traffic signal technology, incorporate new intersections or effectively manage downtown lane control operations. As the City continues to host multiple large-scale and concurrent events downtown, an upgraded and integrated DTMS is critical for reliable, real-time traffic operations. This integration will unify traffic signal control, lane management and ITS device coordination within the City's Traffic Management Center and the Downtown Event Management Center operated by the Police Department. This agreement will also provide ongoing technical support, including troubleshooting, software patches, license procurement assistance and both on-site and remote vendor support. Additional training and documentation will help City staff resolve integration issues and ensure continued operational efficiency, enhanced coordination and improved real-time traffic management across the downtown core.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Alternative Competition. The Maricopa County agreement covers the intelligent transportation systems on-call support services required by the Street Transportation Department, offering the best prices and aligning with the City's terms and conditions. The agreement was awarded using a competitive solicitation and consistent with the City's procurement processes set forth in the Phoenix City Code, Chapter 43.
Contract Term
The contract will begin on or about June 10, 2026, for a one-year term with a one-year option to extend.
Financial Impact
The aggregate contract value for will not exceed $400,000.
Funding is available in the Street Transportation Department Capital Improvement Program budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Frank McCune and the Street Transportation Department.