Title
West Transit Facility Fixed Route Services - RFP PTD18-001 (Ordinance S-44210)
Description
Request an ordinance authorizing the City Manager, or his designee, to enter into a contract with First Transit, Inc., for fixed route services out of the West Transit Facility. Further request authorization for the City Controller to disburse funds in an amount not to exceed $296,288,427.
Report
Summary
Following approval by the Phoenix City Council, the Public Transit Department issued a Request for Proposals (RFP PTD18-001) on Aug. 28, 2017, to award an agreement for fixed route transit services to operate out of the City's West Transit Facility. The service area will include portions of Phoenix, Glendale, Avondale, Goodyear, Peoria, Tolleson and Scottsdale.
Procurement Information
RFP PTD18-001 was conducted in accordance with City of Phoenix Administrative Regulation 3.10. On Oct. 19, 2017, six proposals were received from the following firms: First Transit, Inc.; Keolis Transit Services, LLC; MV Transportation, Inc.; National Express Transit; RATP Dev North America; and Transdev Services, Inc.
An evaluation committee was appointed to conduct detailed evaluations of the proposals, establish a competitive range, and select the proposer to receive the contract award. The committee consisted of qualified staff from the City of Phoenix’s Public Transit and Public Works departments, and the City of Scottsdale, which purchases transit services from Phoenix. An advisory team was formed to provide technical assistance to the evaluation committee based on the advisor’s knowledge and experience.
The Request for Proposals included the following evaluation criteria:
- Qualifications, expertise and experience (25 percent)
- Understanding of the scope of work and transition plan (20 percent)
- Proposer’s management and personnel (15 percent)
- Total price (40 percent)
After a review of the proposals, the evaluation committee determined that the three highest scored proposers (First Transit, RATP Dev North America, and Transdev) were within the competitive range. Those determined not to be in the competitive range were not considered further in the evaluation process. Invitations to participate in Best and Final Offers (BAFOs) were sent to each firm in the competitive range. The invitations included questions and requests for clarification specific to each firm's proposal and requested best pricing.
The evaluation committee evaluated the BAFOs based on the same requirements and criteria applicable to initial proposals. BAFOs were re-scored and comments were revised as deemed appropriate. As a result, the evaluation committee recommends awarding the contract to First Transit, Inc. First Transit's proposal received the highest overall technical score based on the evaluation criteria and offered the lowest price to the City. The BAFO scores were as follows:
First Transit, Inc.
930 points out of 1,000; total 7-year cost proposal of $296,288,427
Transdev Services, Inc.
875 points out of 1,000; total 7-year cost proposal of $307,502,372
RATP Dev North America
834 points out of 1,000; total 7-year cost proposal of $300,877,000
The Public Transit Department concurs with the evaluation committee's decision and recommends awarding the contract for fixed route services out of the West Transit Facility to First Transit, Inc., as the best overall proposal and best value to the City based on the evaluation criteria.
Contract Term
The contract will begin on July 1, 2018 and will continue for a five-year term, through June 30, 2023, with an optional two-year extension. The total seven-year contract term provides known costs and allows the contractor to spread fixed and capital costs over a longer period, resulting in lower cost proposals to the City. The two-year extension option will be exercised by the Public Transit Director only if it is in the City's best interest to do so and the contractor performed satisfactorily during the five-year base period.
Financial Impact
The aggregate contract value, including all option years, shall not exceed $296,288,427. The estimated amount for the first contract year is $37,928,327. Funds are available in the Public Transit Department's operating budget using Transportation 2050 funds.
Concurrence/Previous Council Action
The Transportation and Infrastructure Subcommittee recommended this item by a vote of 3-0 on Jan. 9, 2018. The Citizens Transportation Commission recommended approval of the award recommendation to the Transportation and Infrastructure Subcommittee on Jan. 4, 2018 by a vote of 12-1.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Transit Department.