Title
Request Authorization to Establish a Qualified Vendor List for Senior Programs Entertainers and/or Instructors Services (Ordinance S-51516) - Citywide
Description
Request authorization for the City Manager, or his designee, to establish a Qualified Vendor List (QVL) of Entertainers and/or Instructors and enter into contracts to provide recreational services for all 15 Senior Centers. Further request to authorize the City Controller to disburse all funds related to this item. The aggregate value of all contracts will not exceed $750,000.
Summary
Through its 15 senior centers, the Human Services Department (HSD) offers a variety of programs, events, and services designed to promote independence, maintain dignity, reduce isolation, provide physical activity, and maximize the quality of life for older Phoenix residents. Senior Programs provides a multitude of classes, activities, programs, and other services including, but not limited to: dance, fitness, music, arts and crafts, theater, language, education, digital literacy classes, and supportive services. In 2025, HSD will expand its Memory Café program by utilizing contracted vendors to provide dementia-friendly activities at all senior centers.
After completing a process that ensures instructor qualification through minimum requirements, instructors will be added to the QVL for use at Senior Center facilities. HSD may add or remove vendors at any time within the period of this authorization.
Procurement Information
Instructors will register as a vendor with the City of Phoenix Finance Department and complete an application with HSD. Applications will be evaluated and vendors who pass all minimum requirements including experience, background checks, and insurance will be eligible for an Entertainers and/or Instructors Contract.
If this item is approved, the selection of resulting contractors will be authorized under Phoenix City Code 43-(2)(B)(7).
Contract Term
These contracts may commence on or after July 1, 2025, and will expire on or before April 30, 2029.
Financial Impact
The aggregate value of all contracts will not exceed $750,000. Funding is available in HSD’s General Fund, subject to annual budget approval.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services Department.