Title
Emergency Preparedness Equipment and Public Safety - U.S. Communities RFP 2000002547 (Ordinance S-45294)
Description
Request to authorize the City Manager, or his designee, to enter into a cooperative participating agreement through U.S. Communities Cooperative with Mallory Safety and Supply, LLC to acquire public safety and emergency preparedness alerting services for the Information Technology Services Department, Aviation Department, and the Office of Homeland Security and Emergency Management. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $544,923.
Report
Summary
This contract allows City departments, including Information Technology Services, Aviation, and Office of Homeland Security and Emergency Management, to utilize the Everbridge Emergency Notification System and Information Technology (IT) Alerting platform. This is the notification service currently used by the City to send notifications to key staff and partner organizations during emergency incidents. This service is critical to the support of emergency preparedness and public safety. Currently, the Everbridge Emergency Notification System provides priority information notifications to the Transportation Security Administration (TSA), Airline Managers, Department of Homeland Security (DHS), and City personnel. The IT Alerting platform integrates and automates communication, collaboration, and orchestration processes for IT service operations, IT Security, and Disaster Recovery operations for faster recovery and delivery of critical IT systems. This new contract, utilizing the U.S. Communities Cooperative Contract, will allow for the continuation of these services over the next five years.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative agreement from another public agency. The contract was awarded through a competitive process consistent with the City's procurement processes, as set forth in Phoenix City Code chapter 43. Cooperative agreements allow the City to benefit from national government pricing and volume discounts.
Contract Term
The five-year contract term will expire on or about Dec. 31, 2023.
Financial Impact
The aggregate contract value will not exceed $544,923. Funds are available in the department budgets of the Information Technology Services and Aviation departments and the Office of Homeland Security and Emergency Management.
Department
Responsible Department
This item is submitted by Acting Deputy City Manager Toni Maccarone, Deputy City Manager Deanna Jonovich, Assistant City Manager Milton Dohoney, Jr., and the Information Technology Services and Aviation departments, and the Office of Homeland Security and Emergency Management.