Title
Legal Processing, Notary, and Related Services Requirements Contract - COOP 21-035 (A) (Ordinance S-48270)
Description
Request to authorize the City Manager, or his designee, to approve an adjustment to Payment Ordinance S-47923 for Contract COOP 21-035 with First Legal Network, LLC, Nationwide Legal Services, LLC, and On the Run Legal Solutions, LLC to waive, or grant an exception to, Phoenix City Code Section 42-18 (Chapter 42 Risk Management, Contract Provisions; Indemnification Prohibition) and to authorize inclusion of indemnification and assumption of liability provisions that otherwise would not be allowed for the Master Services Agreement. Further request authorization for the City Controller to disburse all funds related to this item. No additional funds are needed.
Report
Summary
The City of Phoenix requires contracts with multiple vendors who can provide legal processing, notary, and related services in order to support all City Departments. These services are used by various departments citywide, but primarily by the Neighborhood Services Department and the Law Department to deliver a wide array of legal notices to residents and businesses. Notices include construction violations, investigations, court proceedings for both in-state and out-of-state addresses, public notices, notary services, court filings, and complete processing services.
For a waiver of Phoenix City Code 42-18, the Master Agreement requires a limitation of liability to the greater value of either $1,000,000 or three times the purchase price of the specific materials and/or services giving rise to the claim.
Contract Term
This is a five-year contract beginning on or about Feb. 1, 2022.
Concurrence/Previous Council Action
The contract was originally approved by City Council on Sept. 8, 2021.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.