Title
Purchase of Petroleum Products IFB 23-FSD-031 - Request for Award (Ordinance S-50618)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Cummins Inc, Flyers Energy LLC, Safety-Kleen Systems Inc., and Senergy Petroleum LLC, to provide the labor materials, equipment, transportation, and other incidental items necessary to furnish petroleum products to the various City facilities. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $3,552,700.
Report
Summary
These contracts will provide products including engine oils, lubricants, grease, transmission fluids, synthetics, re-refined oils, and other petroleum products as specified for the Public Works, Aviation and Water Services departments.
Procurement Information
An Invitation for Bid IFB 23-FSD-031 was processed in accordance with City of Phoenix Administrative Regulation 3.10. Nineteen groups were identified for various types of petroleum products. The Public Works Department, Procurement Section received four bids with all groups having bids deemed responsive and responsible. The requesting departments approved a multiple award recommendation for all groups to allow adequate coverage to procure all products. The award recommendation with the following vendors can be found in Attachment A.
Selected Bidders
Cummins Inc: $461,786.29
Safety-Kleen Systems, Inc: $1,052,186.75
Flyers Energy, LLC: $1,231,778.31
Senergy Petroleum LLC: $1,414,525.79
Contract Term
The contracts will begin on or about April 1, 2024, for a three-year term with two one-year options to extend.
Financial Impact
The aggregate contracts value will not exceed $3,552,700.
Funding is available in the Public Works, Aviation and Water Services departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Ginger Spencer, and the Public Works, Aviation and Water Services departments.