Title
Water Treatment Plants Job Order Contract Engineering Support Services Amendment - WS85400001, WS85230054 and WS85350009 (Ordinance S-53202) - Citywide
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Agreement 156391 with Wilson Engineers, LLC to provide additional Engineering Services that include design and construction administration and inspection for the Water Treatment Plants Job Order Contract Engineering Support Services project. Further request to authorize the execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The additional fee for services included in this amendment will not exceed $8 million.
Report
Summary
The purpose of this project is to perform Engineering Services for the Water Treatment Plants to support the work of the Job Order Contract (JOC) contractors during construction. Individual projects will be identified by City staff for implementation under the JOC Program. Construction projects will differ in size, scope, and complexity.
This amendment is necessary to add capacity to the Agreement to provide continued JOC engineering support services for the City's five water treatment plants: Lake Pleasant, Union Hills, Deer Valley, 24th Street, and Val Vista. This amendment will provide additional funds to the agreement.
Wilson Engineers, LLC's additional services include, but are not limited to: performing project assessments, alternative analysis, preparing construction documents, obtaining required permits, coordinating with the City and JOC contractor, shop drawing review and approval, construction inspection, preparing and coordinating Maintenance of Plant Operations action plans, updating facility Electronic Operation & Maintenance manuals, and providing asset hierarchy updates including retiring assets, new assets, asset attributes, and preventative maintenance information.
Contract Term
The term of the agreement will remain unchanged. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
- The initial agreement for Engineering Services was approved for an amount not to exceed $8.8 million, including all subconsultant and reimbursable costs.
- An amendment increased the agreement by an additional $5 million, for a new total amount not to exceed $13.8 million, including all subconsultant and reimbursable costs.
- This amendment will increase the agreement by an additional $8 million, for a new total amount not to exceed $21.8 million, including all subconsultant and reimbursable costs.
Funding for this amendment is available in the Water Services Department's Capital Improvement Program budget. Payments may be made up to the agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved:
- Job Order Contract Engineering Support Services Agreement 156391 (Ordinance S-48715) on June 15, 2022; and
- Job Order Contract Engineering Support Services Agreement 156391 Amendment (Ordinance S-50947) on June 12, 2024.
Department
Responsible Department
This item is submitted by Assistant City Manager Ginger Spencer, Deputy City Manager Frank McCune, the Water Services Department and the City Engineer.