Title
Fire Hydrants and Accessories Contracts (Ordinance S-45423)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Mueller Company to provide fire hydrants, and enter into contracts with Dana Kepner Company Inc., Ferguson Waterworks, and Fortiline Waterworks to provide fire hydrants, parts, kits, and accessories for the Water Services Department for a five-year term. The total requested amount will not exceed $5,845,065. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Water Services Department will use these contracts for purchase of new fire hydrants, parts, kits, and accessories. Fire hydrants are within the City water distribution system and are used primarily for fire suppression, and also for line flushing to ensure water quality, to test hydraulic capabilities, and as part of commercial construction and street cleaning.
Procurement Information
Invitation for Bid (IFB) 1819-WWD-169 was conducted in accordance with Administrative Regulation 3.10 and Phoenix City Code section 43-12 (A) and (B). The IFB was posted on the City's solicitation website on November 28th, 2018 and sent to thirteen prospective vendors who were registered on the City's eProcurement system in Product Category Code 340600000. A pre-bid conference was held on Dec. 5, 2018 and bids were due on Dec. 27, 2018. It was determined that it would be in the City's best interest to award one vendor for fire hydrants, based on the lowest responsible offer. Similarly, three vendors were recommended for award of contracts for the six manufacturers of fire hydrant parts, kits and accessories as a single-digit discount off the catalog list price. The award recommendations are as follows:
Fire Hydrants Vendor Unit Cost
Mueller 250 Mueller Co. $1,243.72
Parts/Kits/Accessories Vendor Group Discount Bid
Mueller Co. Super Cent. Fortiline Waterworks 37.50%
Clow Medallion Ferguson Waterworks 27%
Kennedy K-81 Dana Kepner 30%
M & H Model Ferguson Waterworks 27%
American Flow Control Dana Kepner 30%
Product 72940D Ferguson Waterworks 0.05%
Contract Term
The 5-year contract shall begin on or about March 1, 2019, thru Feb. 28, 2024, with no options to extend.
Financial Impact
The total five-year aggregate amount will not exceed $5,845,065. Funds are available in the Water Services Department's operating and Capital Improvement Project budgets.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.