Title
Parking Consulting Services Request for Proposals Contract Award (RFP-CED19-PCS) (Ordinance S-46371)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Kimley-Horn and Associates, Inc. (Consultant) to provide consulting services for the development of a parking study and master plan for the Downtown Redevelopment Area (DRA). Further request the City Controller to disburse all funds related to this item. The aggregate value of the contract will not exceed $384,000.
Report
Summary
Downtown Phoenix's parking demand is generated by a dense mix of education, office, commercial, residential, hotel and entertainment users, and served by a patchwork of parking facilities with no comprehensive plan to manage the parking assets. These assets include nearly 30,000 publicly and privately-owned off-street parking spaces (approximately 85 percent of which are structured), 2,500 on-street metered spaces, and an unknown number of private off-street residential parking spaces. Non-automobile mobility options including Metro Light Rail, bus, bicycle, scooters and pedestrians assist to reduce demand.
A comprehensive plan is needed to inform data-driven decisions on where and when to provision or encourage the development of additional parking resources. A master plan will also provide data on existing surpluses of parking resources and strategies that can encourage the sharing of existing parking resources. Due to the limited supply of Downtown land and high costs of producing structured parking, a comprehensive plan that manages parking supply in order to optimize Downtown land for more beneficial uses is necessary. Therefore, staff recommends enlisting the work of the Consultant to aid staff in further studying the current conditions and future demand to develop a parking study and a 10-year master plan to ensure parking supply is both managed and accommodated.
The Consultant has extensive experience providing these services to other municipalities, including providing parking study consulting services for Dallas, Texas; Columbus, Ohio; Boise, Idaho and Tempe, Arizona. Furthermore, the Consultant performed an On-Street Parking Study in 2012 for the Street Transportation Department, and most recently performed a financial feasibility study for the parking garage being constructed by the Park Central Community Facilities District. The parking study area will include the DRA which is generally bounded by McDowell Road on the north, 7th Avenue on the west, Grant Street on the south, and 7th Street on the east. The Consultant will also recommend strategies to address the impacts of Downtown parking demand on single-family residential neighborhoods adjacent to the study area.
The Consultant’s scope of work will include the following:
- Inventorying all parking assets in the study area, including on-street and off-street (public and private) facilities and analyzing their use.
- Surveying parking users, residents and businesses concerning their behaviors, needs and receptiveness to possible parking strategies and policy changes.
- Evaluating land use and zoning ordinances that impact parking in the study area.
- Analyzing future development impact on parking demand and supply using a GIS-based software platform.
- Recommending strategies pertaining to accommodating parking demand, building or incentivizing facilities, technology utilization and parking management practices.
- Assisting in developing a 10-year master plan outlining recommendations the City may consider to accommodate future parking demand.
The Community and Economic Development Department will manage the Consultant contract with input and support from key stakeholder departments including the Street Transportation Department, which has responsibility for the on-street parking meter program and curbside management policies, the Phoenix Convention Center Department, which manages City-owned off-street parking facilities, and the Planning and Development Department, which has responsibility for land use requirements pertaining to parking requirements. Staff anticipates the parking study will be completed by Summer 2020. Following the development of the parking study, staff will further engage the community and the City Council for input on a proposed 10-year parking master plan. Staff expects to return to the City Council to present the parking master plan by the end of calendar year 2020 for the Council's consideration.
Procurement Information
The Parking Consulting Services Request for Proposals (RFP-CED19-PCS) was issued on Aug. 29, 2019 and conducted in accordance with Administrative Regulation 3.10. Four proposals were received; two of which were non-responsive. On Nov. 15, 2019, an evaluation panel interviewed the two responsive proposers and scored the proposals based on the published evaluation criteria:
- Primary Consultant’s Qualifications and Experience (0-300 points).
- Approach to Scope of Work (0-250 points).
- Proposer’s Qualifications and Experience (0-250 points).
- Primary Consultant’s Hourly Rate (0-200 points).
The scoring results were as follows:
- Kimley-Horn and Associates, Inc.: 941 points
- Chen Ryan Associates, Inc.: 750 points
Staff recommends the proposal offered by Kimley-Horn and Associates, Inc. as the highest-scored, responsive and responsible proposal.
Contract Term
The term of the contract is for one year, with four one-year renewal options.
Financial Impact
The value of the contract shall not exceed $384,000. The majority of funding utilized will not impact the General Fund. Funds are available in the Community and Economic Development, Street Transportation and the Phoenix Convention Center departments' budgets. In addition to these City funding sources, Downtown Phoenix Inc., a downtown stakeholder, has contributed $50,000 to the City to share in the cost of these services.
Previous Council Action
On June 19, 2019, City Council authorized staff to issue a solicitation for parking consulting services. This item was recommended for approval by the Workforce and Economic Development Subcommittee at the Jan. 22, 2020 meeting by a vote of 3-1.
Location
The Downtown Redevelopment Area is generally bounded by McDowell Road on the north, 7th Avenue on the west, Grant Street on the south, and 7th Street on the east.
Council Districts: 4, 7 and 8
Department
Responsible Department
This item is submitted by Assistant City Manager Deanna Jonovich and the Community and Economic Development Department.