Title
Heavy Equipment Rentals Contract - COOP 25-0608 - Request for Award (Ordinance S-52058) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a cooperative agreement with Herc Rentals, Inc. and Sunbelt Rentals, Inc. to provide Heavy Equipment Rentals as needed for citywide use. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $5,000,000.
Report
Summary
These contracts will be used citywide to rent both small and large equipment of various makes, models and sizes on an as-needed basis. The agreements will provide short-term and long-term rental access to a complete line of heavy equipment, road maintenance equipment and construction equipment. Rental equipment such as generators serve as backup power that can be deployed to any site that suffers an extended power outage. Forklifts are rented to move heavy equipment and pumps. Specialized heavy equipment that is not currently in the City's fleet is needed for special projects, such as repairing basins or plant upgrades. These contracts are essential in order to continue to provide critical services for the City such as generators to sustain electrical power in the event of an outage, equipment for road maintenance and construction.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Alternative Competition. The State of Arizona Heavy Equipment Rental Non-Operated contract was awarded using a competitive process consistent with the City's procurement processes set forth in the Phoenix City Code, Chapter 43. Utilization of cooperative contracts allows the City to benefit from national government pricing and volume discounts.
Contract Term
The contract will begin on or about July 1, 2025, and continue through June 22, 2026, with three one-year options to extend.
Financial Impact
The aggregate contract value will not exceed $5,000,000.
Funding is available in the various departments' operating budgets.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.