Title
Approval to Execute Contract for Event Services Contract Labor (Ordinance S-43693)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Allstaff Services, Inc. (or its City-approved designee) for event services contract labor for the Phoenix Convention Center & Venues. Further request the City Controller to disburse all funds related to this item.
Report
Summary
The Phoenix Convention Center Department (PCCD) currently has a contract with Allstaff Services, Inc., for event services labor support to supplement the work of Event Services section staff. Use of temporary labor allows greater efficiency in scheduling contract staff based on event demand and is consistent within the industry. Tasks include: setting and striking chairs, tables and staging, along with general event support, such as cleaning restrooms, pre-function areas and event spaces before, during and after events. The current contract expires on July 31, 2017. On April 19, 2017, City Council approved awarding a contract to Allstaff Services, Inc. The action in this item provides payment authority.
Procurement Information
On Jan. 19, 2017, PCCD issued a Request for Proposals (RFP) for Event Services Contracted Labor. The RFP was advertised in the Arizona Business Gazette, The Record Reporter, The Arizona Republic, Arizona Informant and La Voz and posted on the City of Phoenix solicitations webpage at phoenix.gov. The RFP Notice also was sent to 12 temporary labor agencies in the greater Phoenix metropolitan area. An optional pre-proposal conference was held Feb. 1, 2017. Allstaff Services, Inc., was the single firm that attended and submitted a proposal. The proposal was deemed responsive, and staff entered into negotiations with the firm.
Contract Term
This is a five-year contract. The initial term will begin on July 1, 2017, instead of Aug. 1, 2017, in order to place the contract on a City fiscal year cycle. The initial two-year term will expire June 30, 2019. The contract includes three one-year extension options, which may be exercised at the sole discretion of the City.
Financial Impact
The estimated annual expenditure is $557,000, and the estimated aggregate total over the life of the contract will be $2.8 million.
Location
Phoenix Convention Center and Venues, 100 N. 3rd St.
Department
Responsible Department
This item is submitted by Deputy City Manager Paul Blue and the Phoenix Convention Center Department.