Title
Playground Fitness and Related Equipment Contract - COOP 24-0031 Request for Award (Ordinance S-50248)
Description
Request to authorize the City Manager, or his designee, to allow the use of Sourcewell cooperative contracts with Landscape Structures, Inc. and Miracle Recreation Equipment Company d.b.a PlayPower, Inc. to provide a wide range of playground fitness and related equipment, accessories and services for the Parks and Recreation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $6,000,000.
Summary
These contracts will support efforts to repair and replace current playground and outdoor fitness equipment throughout the City. The existing playground equipment is at the end of its lifecycle and these contracts will ensure the department can purchase a wide variety of new equipment. The purchase of playground equipment will enhance and support the quality of recreational programs and services provided to the residents of Phoenix. The playground equipment and accessories will be used in various park locations throughout the City. This contract will also be utilized for Parks and Recreation capital improvements serving qualifying census tracts as approved by the City Council in the American Rescue Plan Act (ARPA) Strategic Plan. The ARPA funding being requested is to be used on ARPA projects.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reasons: Special Circumstances Alternative Competition. The City of Phoenix is a member of Sourcewell cooperative and these contracts were awarded through the competitive process, consistent with the City's procurement process, as set forth in the Phoenix City Code, Chapter 43. Utilization of this agreement allows the City to benefit from national government pricing and volume discounts.
Contract Term
The contracts will begin on or about Oct. 18, 2023 for a five-year term with no options to extend.
Financial Impact
The aggregate contracts value will not exceed $6,000,000 for the five-year aggregate term. Funding is available in the Parks and Recreation Department's Operating and Capital Improvement Program budget; and through the City's allocation of the ARPA received from the federal government and is under the Phoenix Parks Improvements program of the strategic plan.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson, and the Parks and Recreation and Finance departments.