Title
HVAC Maintenance, Repair, and Replacement Services IFB 26-FMD-009 - Request for Award (Ordinance S-52181) - Citywide
Description
Request to authorize the City Manager, or the City Manager's designee, to enter into contracts with Delta Air Conditioning LLC, Artic Air Heating & Cooling, Inc., HACI Service LLC, Evolution Mechanical Services, LLC, and Mesa Energy Systems, Inc. to provide heating, ventilation, and air conditioning (HVAC) maintenance, repair, and replacement services at multiple locations for the Phoenix Convention Center and the Public Works and Aviation departments. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate amount of contracts will not exceed $19,520,000.
Report
Summary
These contracts will provide services necessary for HVAC systems and equipment in City-owned facilities, including preventive maintenance, equipment repairs, installations, startup services, and part replacements, as needed. These services are essential to ensure the health and safety of employees, residents, and the public within City-owned facilities.
Procurement Information
An Invitation for Bid was processed in accordance with City of Phoenix Administrative Regulation 3.10. Nine bidders submitted a bid, two of which were deemed non-responsive. All groups received a bid, and seven bids were deemed to be responsible and responsive. See Attachment A for the summary of offers for Groups I - VII.
Contract Term
The contracts will begin on or about October 1, 2025, for a two-year term with three one-year options to extend.
Financial Impact
The contracts will have a combined total value that will not exceed $19,520,000. Funds are available in the Phoenix Convention Center, Public Works and Aviation departments' operating and capital improvement program budgets.
Department
Responsible Department
This item is submitted by Deputy City Managers John Chan and Ginger Spencer, Interim Deputy City Manager Amber Williamson and the Phoenix Convention Center, Public Works and Aviation departments.