Title
Senior Program Entertainers and/or Instructors Qualified Vendor List (Ordinance S-50910)
Description
Request authorization for the City Manager, or his designee, to award, enter into agreements and approve adding responsive offerors to the existing Qualified Vendor List (QVL) for Senior Program Entertainers and/or Instructors. Further, request to authorize the City Controller to disburse funds in an amount not to exceed $750,000 for the life of the QVL. Funding is available in the Human Services Department (HSD) General Fund and the City’s American Rescue Plan Act (ARPA) allocation as part of the Memory Café Program.
Report
Summary
Through its 15 senior centers, HSD offers a variety of programs and services designed to promote independence, maintain dignity, reduce isolation, and maximize the quality of life for older Phoenix residents. Senior programs provide a multitude of classes, activities, programs, and other services including either dance, fitness, music, arts and crafts, theater, language, and digital literacy classes, or referrals for supportive services.
Additionally, the Memory Café Program, under the ARPA 2021 Mitigation and Care for Vulnerable Population designation, is expanding Café offerings and frequency of Memory Café groups provided through HSD. To continue support of the program’s expansion, care partner support groups, Dementia Friends training, quarterly stakeholder meetings, health and resource fairs, and other outreach and dementia awareness activities are taking place regularly.
Staff requests adding five new vendors to the Senior Program Entertainers and Instructors QVL.
Procurement Information
A Request for Qualifications, RFQu-24-CSSD-0278, was conducted in accordance with Administrative Regulation 3.10. HSD received a total of five offers on April 1, 2024, and all offers were determined to be responsive and responsible to the solicitation requirements.
The procurement officer evaluated all offers for pass/fail criterion on the following minimum qualifications: two years of verifiable instruction experience and certification for all services being submitted.
The following offerors met all solicitation criteria and are recommended to be added to the existing QVL:
- A Place of Love, LLC
- Alecea Housworth
- Cultural Arts Coalition: Celebrating Global Connections
- Julie Lillie
- Tanya Dimitrov
Contract Term
This QVL became effective from July 1, 2020, through June 30, 2025, with no options to extend. The resulting contracts will be in effect on or about July 1, 2024, through June 30, 2025.
Financial Impact
The total cost of the contracts will remain unchanged and not exceed $750,000 over the life of the QVL. Funding is available in HSD's General Fund and ARPA allocation.
Concurrence/Previous Council Action
- On March 4, 2020, Ordinance S-46413 was adopted, awarding the initial QVL.
- On Oct. 27, 2021, Ordinance S-48025 was adopted, approving additional vendors to be added to the QVL for Senior Program Entertainers and/or Instructors.
- On Jan. 4, 2023, Ordinance S-49306 was adopted, approving additional vendors to be added to the QVL for Senior Program Entertainers and/or Instructors.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services Department.