Title
Subsurface Utility Excavation Services Program Two-Step Job Order Contract - 4108JOC154 (Ordinance S-43657)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Cardno, Inc. (Wilmington, Del.) Vendor 3513553 to provide Subsurface Utility Excavation Job Order Contracting services, and to execute contract options as necessary. Further request authorization for the City Controller to disburse all funds related to this item.
Additionally, request authorization for the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The JOC will be utilized on an as-needed basis to provide Subsurface Utility Excavation services for the Street Transportation Department. The work includes, but is not limited to: determining and documenting precise horizontal and vertical locations of existing subsurface utilities; test holes; collecting data from existing utility records; surveying visible subsurface utility structures; correlating existing utility records to create composite drawings; surveying; mapping; and warranty of work.
Procurement Information
Cardno, Inc. was chosen for this project using a two-step qualifications and price-based selection process according to section 34-604 of the Arizona Revised Statutes (A.R.S.). Pursuant to A.R.S. title 34, the City is not to release the scoring of proposers until a contract has been awarded. Three firms were short-listed. Two firms were non-responsive to the Request for Proposals (RFP): Aztec Engineering Group, Inc. and PDI Construction, a division of Paramount Designs, Inc. The top-ranking firm is:
Cardno, Inc.: Ranked #1
Contract Term
The contract term will be for a three years with an option to renew for an additional two-year term or maximum funding capacity, whichever occurs first. Contract work scope identified and incorporated into the contract prior to the end of the contract may be agreed to by the parties, and work may extend past the termination of the contract. No additional contract work scope changes may be executed after the end of the contract term.
Financial Impact
The initial contract value will be $1.5 million with an option to renew for an additional $1 million, for a total contract value of $2.5 million, including all amendments. Authorization is requested to execute job order agreements performed under this JOC for up to $1 million each in construction costs. In no event will any job order agreement exceed this amount without Council approval to increase the limit. Contract payments may be made up to contract limits for all rendered contract services, which may extend past the contract termination.
Operating and Capital Improvement Program funding may be utilized. The Budget and Research Department will review and approve funding availability prior to issuance of any job order agreement.
Public Outreach
The public will be notified on each project, if notification is required.
Small Business Outreach
A Small Business Enterprise goal of three percent has been established for this contract.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street Transportation Department, and the City Engineer.