Title
Public Communication Equipment and Services Contract - COOP 23-053 - Request for Award (Ordinance S-49569)
Description
Request to authorize the City Manager, or his designee, to enter into a cooperative participating agreement with Motorola Solutions, Inc., to provide citywide public communications equipment under the cooperative established by the State of Arizona under solicitation number ADSPO19-00008376. City Council previously awarded participating agreements to multiple vendors under this cooperative. Motorola Solutions, Inc. was not included at that time as the City was still in negotiations with them. Funds previously authorized by the City Council to vendors under the cooperative may be applied to this agreement and funds requested herein may be applied to the other cooperative participating agreements. Further request to authorize the City Controller to disburse all fund related to this item. These additional expenditures will not exceed $23,200,000.
Report
Summary
This contract will provide public communication equipment, including two-way radios, digital microwave terminals, land mobile radio base station antennas, radio dispatch consoles, microwave antennas, back-up batteries, prefab communications shelter and services to support Information Technology Services Department and departments citywide. Radios for the Fire, Police and Aviation departments are on a replacement cycle, for which this contract will serve as a mechanism to procure radios as needed. Equipment and services purchased under this agreement are critical for public safety communications in the region.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Alternative Competition. The State of Arizona consolidated various cooperative agreements into one large cooperative contract providing a wide variety of communication equipment and services. Consolidation of these cooperatives decreases contract administration efforts. These agreements were awarded through a competitive process consistent with the City's procurement processes as set forth by Phoenix City Code Chapter 43. Utilization of the State cooperative allows the City to benefit from statewide government pricing and volume discounts than what would otherwise be obtained by an individual entity because of the collective volume of potential purchases by numerous local government entities.
Contract Term
The contract will begin on or about April 1, 2023 and expire on May 14, 2026.
Financial Impact
Upon approval of the $23,200,000 in additional funds, the revised aggregate value of the contract will not exceed $41,752,000. Funding is available in various departments' budgets.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
Authorizing the initial contracts and expenditures, Ordinance S-47466, April 21, 2021.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.