Title
Arc Flash Analysis, Electrical Design and Inspection Services for Water Remote Facilities - Engineering Services - WS85400011 (Ordinance S-47072)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Jacobs Engineering Group, Inc., to provide Engineering Services that include design review and construction administration and inspection for the Arc Flash Analysis, Electrical Design & Inspection Services for Water Remote Facilities project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $1.73 million.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to comply with National Fire Protection Association (NFPA) 70E requirements. The City currently owns and operates water remote facilities such as booster pump stations, steel tanks, ground water wells, and several other ancillary facilities which require electrical components to operate the facilities. The NFPA-70E established the requirements for safe work practices to protect personnel by reducing exposure to major electrical hazards. The Water Services Department is required to conduct Arc Flash Hazardous Analysis on all new motor control centers, switchgears, and power panels. Each site is required to have a five-year review and any changes are documented and re-analyzed.
Jacobs Engineering Group Inc.'s services include, but are not limited to: electrical design reviews; site inspections; arc flash hazardous testing to include as-built existing single-line diagrams; conducting load calculations for motor control centers, switchgears and power panels; and conducting a power system study and ground system testing.
This agreement is essential to the health, safety, and welfare of the public and critical to operations for the City.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Thirteen firms submitted proposals and are listed in Attachment A.
Contract Term
The term of the agreement is for two years with the option to extend for one additional year from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Jacobs Engineering Group Inc. will not exceed $1.73 million, including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.