Title
Planning and Development Department Building Field Inspection On-Call Services for Residential and Commercial Projects Amendment (Ordinance S-46110)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Agreement 147116 with Willdan Engineering, Inc., to provide additional Planning and Development Department Building Field Inspection On-Call Services for Residential and Commercial Projects. Further request to authorize execution of other amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The additional fee for services included in this amendment will not exceed $300,000.
Report
Summary
The purpose of this work is for the firm to provide on-call field inspections of new construction, alterations, and repairs submitted by commercial and residential property owners for compliance with the Phoenix Building Construction Code and Fire Code.
This amendment is necessary because the Planning and Development Department Residential Inspections team has experienced a 7 percent increase in inspections from this time last year. The use of on-call inspectors will continue to be critical to meet workload demands. To date, Willdan Engineering, Inc. has been able to consistently provide field inspection staff as requested. The Residential Inspection team has been using four Willdan Engineering inspectors. Projections show that their initial contract funds will run out by November 2019; six months prior to the expiration of the agreement. This amendment will provide additional funds to the agreement.
Contract Term
The 24-month term of this agreement is unchanged. The scope of work identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
- The initial agreement for Building Field Inspection On-Call Services for Residential and Commercial Projects was executed for a fee not-to-exceed $750,000, including all subconsultant and reimbursable costs.
- Amendment 1 will increase the agreement value by an additional $300,000, for a new total not-to-exceed agreement value of $1,050,000, including all subconsultant and reimbursable costs.
Funding for this amendment is available in the Planning and Development Department's operating budget. The Budget and Research Department will separately review and approve funding availability prior to the execution of any amendments. Payments may be made up to the approved contract limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved the Planning and Development Department Building Field Inspection On-Call Services for Residential and Commercial Projects Agreement 147116 (Ordinance S-44349) on March 21, 2018.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Planning and Development Department, and the City Engineer.