Title
Recycling of Electronics Contract Recommendation - IFB 18-SW-011 (Ordinance S-44042)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with eGreen-IT Solutions, LLC, to provide recycling of electronics collected from the public at the City's transfer stations and Household Hazardous Waste events. Authorization is also requested in an amount not to exceed $1,500,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This contract will provide the recycling of electronics collected from the public at the City's transfer stations and Household Hazardous Waste events in order to divert as much material as possible from entering the landfill. The contractor is responsible for managing all aspects of recycling electronics collected at the City's transfer stations and Household Hazardous Waste events.
Procurement Information
An Invitation for Bid (IFB) 18-SW-011 solicitation was conducted in accordance with Administrative Regulation 3.10. Two offers were received by the City on Aug. 30, 2017. The offers were evaluated based on responsiveness to all specifications, terms and conditions, and lowest bid. The offers for Cathode Ray Tube (CRT) containing devices per pound are as follows:
eGreen-IT Solutions, LLC: $0.48
Republic Services, Inc.: $1.08
Contract Term
The initial three year contract term will begin on or about Nov. 1, 2017, and end on Oct. 31, 2020. Provisions of the contract may include an option to extend the term up to two years, in increments of up to one year, which may be exercised by the City Manager or designee.
Financial Impact
The aggregate contract value will not exceed $1,500,000 with an estimated annual expenditure of $300,000. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.