Title
Operational Training and Monitoring of Specialized Compost Equipment - Requirements Contract (Ordinance S-45937)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Wheeler Machinery Company in an amount not to exceed $40,000 for training and periodic monitoring of composting equipment including a high-speed grinder, a slow speed shredder, and a trommel screen. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department has purchased Doppstadt specialized equipment for the 27th Avenue Compost Facility. This equipment includes a high-speed grinder, a slow speed shredder, and a trommel screen. This contract will assist the City in ensuring that the equipment is being properly operated and maintained by the contracted compost facility operator as required by the original equipment manufacturer's guidelines. This specialized equipment is critical to daily composting operations.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a Determination Memo citing that there is only one source for this essential equipment and services. Wheeler Machinery Company is the only authorized vendor that provides equipment, parts, service, warranty and training.
Contract Term
The initial one year contract term shall begin on or about Sept. 1, 2019 and end on Aug. 31, 2020. Provisions of the contract include options to extend the term of the contract for up to four additional years, in one year increments, which may be exercised by the City Manager or his designee.
Financial Impact
Expenditures shall not exceed $40,000 for the life of the contract, with an annual estimated expenditure amount of $8,000. Funds are available in the Public Works Department budget.
Location
27th Avenue Compost Facility, 3060 S. 27th Ave.
Council District: 7
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.