Title
Custom Analytical Standards Requirements Contract (Ordinance S-43354)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Crescent Chemicals, Inc. (3014603), Absolute Standards, Inc. (3014582), and Chem Service, Inc. (3000786) to supply Custom Analytical Standards to the Water Services Department. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Safe Drinking Water Act, state and national Pollutant Discharge Elimination System permits, Arizona Aquifer Protection permits, and Arizona Water Reuse permits, including the City's Municipal Separate Storm Sewer Systems and the Industrial Pretreatment Program, require the City to perform a multitude of analytical tests to ensure compliance with these federal, state, and local regulations. As part of the required regulatory testing, the City requires many analytical reference standards for calibration and verification of laboratory equipment. Some of the methods employed require use of custom analytical standards. Primary and secondary standards must be selected from different batches; therefore multiple vendors are required.
Procurement Information
In accordance with the City of Phoenix Administrative Regulation 3.10, a solicitation was sent out for custom analytical standards. The City received five responsible bids which are listed below. The top three lowest bidders were accepted and are recommended for award.
Crescent Chemical, Inc. $17,377
Absolute Standards, Inc. $31,360
Chem Service, Inc. $44,089
Restek Corp $57,802
KTEC Equipment & Supplies $79,468
Contract Term
The contract term will be for three years effective April 1, 2017, through March 31, 2020, with two one-year options to extend which may be exercised by the City Manager or designee.
Financial Impact
Anticipated expenditures are not to exceed $225,000 over the life of the contract, including the two one-year extensions. Funding for this contract is available in the Water Services Department budget.
Location
2474 S. 22nd Ave.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.