Title
Citywide Fire Extinguisher Inspection, Testing and Maintenance Services - COOP-24-0200 - Request for Award (Ordinance S-50952)
Description
Request to authorize the City Manager, or his designee, to enter into contract with Cintas Corporation, to provide fire extinguisher inspection, testing and maintenance services throughout the City. Further request authorization for the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $3,000,000.
Report
Summary
The contract is necessary for ongoing inspection, testing and maintenance of the fire extinguishers located throughout City buildings and many City vehicles. Maintaining operable fire extinguishers is crucial for emergency preparedness. The National Fire Protections Association (NFPA) requires monthly inspections and annual maintenance of fire extinguishers. All services provided shall be in accordance with applicable state and local fire codes, as well as the NFPA. These regularly scheduled inspection, testing and maintenance services enhance safety for employees and visitors within City buildings.
The contract is available Citywide with heavy usage by Aviation and Public Works departments.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Alternative Competition. The contract was awarded through a competitive process consistent with the City's procurement processes, as set forth in the Phoenix City Code, Chapter 43. The use of this cooperative contract will provide the City the competitive national discounts for these services.
Contract Term
The contract will begin on or about July 1, 2024, and expire on June 1, 2028, with five one-year options to extend.
Financial Impact
The aggregate contracts value will not exceed $3,000,000. Funding is available in various department budgets.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.