Title
Lids and Accessories for Metal Bins - RFQ 21-SW-005 - Requirements Contract (Ordinance S-46864)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Impact Plastics to provide lids and accessories for metal bins on an as-needed basis for the Public Works Department. This contract will have an aggregate amount not to exceed $90,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This contract will provide lids and accessories including rods and wheels for metal bins and roll-off containers used for refuse and recycle material. These items will allow to preserve the lifespan of existing container inventory that support the roll-off program and other collection programs.
Procurement Information
Request for Quote, RFQ 21-SW-005, was conducted in accordance with City of Phoenix Administrative Regulation 3.10. The Public Works Department received two offers on April 15, 2020. One offer was determined to be responsive and responsible to the solicitation requirements.
The Procurement Officer evaluated all quotes based on price, responsiveness to all specifications, terms and conditions. Impact Plastics met all solicitation criteria and is recommended for contract award.
Contract Term
The initial contract term is for one year beginning on or about Sept. 1, 2020. Provisions of the contract include an option to extend the term up to four years in one-year increments, which may be exercised by the City Manager or designee.
Financial Impact
This contract will have an aggregate amount not to exceed $90,000 over the life of the contract including option years, with an estimated annual amount of $18,000. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.