Title
Aviation Department Environmental On-Call Consulting Services for Fiscal Years 2021-25 (Ordinance S-47515)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with the 10 consultants listed in Attachment A to provide environmental on-call services for the Aviation Department from July 1, 2021 through June 30, 2025. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The total fee for services will not exceed $6.5 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise would be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The On-Call consultants will be responsible for providing on-call environmental consulting services for Phoenix Sky Harbor International Airport, Phoenix Deer Valley Airport, and Phoenix Goodyear Airport on an as-needed basis. Some firms will provide multiple scope category services.
Environmental services have been grouped into two scope categories as listed below. The services may include:
- Category 1: soil, vapor, drinking water and groundwater sampling; remediation projects; modeling of soil vapor and groundwater contamination; water distribution systems; storm water pollution prevention plans; spill prevention control and countermeasure plans; environmental site assessments; and environmental studies.
- Category 2: environmental data and information support services; technical and scientific calculations, analysis, and reporting; regulatory compliance programs and research; environmental permits; and environmental training.
These Agreements are essential to the public's health, safety, and welfare and to critical operations of the City.
Procurement Information
The selections were made using a qualifications-based selection process set forth in Arizona Revised Statutes (A.R.S.) section 34-604. In accordance with A.R.S. 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement has been awarded. A total of 20 firms submitted proposals and are listed in Attachment A.
Contract Term
The term of each agreement is up to four years, or up to $650,000, whichever occurs first. Work scope identified and incorporated into the agreement before the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for each of the on-call consultants will not exceed $650,000, including all subconsultant and reimbursable costs. The total fee for all services will not exceed $6.5 million.
Funding is available in the Aviation Department’s Capital Improvement Program and Operating budgets. The Budget and Research Department will review and approve funding availability before issuing any on-call task order of $100,000 or more. Payments may be made up to agreement limits for all services rendered, which may extend past the agreement termination.
Location
Phoenix Sky Harbor International Airport - 3400 E. Sky Harbor Blvd.
Phoenix Deer Valley Airport - 702 W. Deer Valley Road
Phoenix Goodyear Airport - 1658 S. Litchfield Road, Goodyear, Ariz.
Council Districts: 1, 8, and Out of City
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Aviation Department, and the City Engineer.