Title
ARC Flash Analysis, Electrical Design and Inspection Services for Water Remote Facilities - Engineering Services - WS85400011 (Ordinance S-50498)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Black & Veatch Corporation to provide Engineering Services that include design support services and construction and commissioning inspections for the ARC Flash Analysis, Electrical Design and Inspection Services for Water Remote Facilities project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $2 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to conduct ARC flash hazardous analysis on all new motor control centers, switchgear, and power panels. In addition, each site is required to have a five year review of ARC flash hazardous analysis to determine if all the electrical gear is still in compliance with National Fire Protection Association 70E and that any changes are documented and re-analyzed.
Black & Veatch Corporation's services include, but are not limited to: provide ARC flash hazardous testing services utilizing a professional electrical engineer, the ARC flash hazardous testing will include as-built existing single line diagrams, conducting load calculations for motor control centers, switchgear and power panels, have the knowledge to conduct a power system study and ground system testing, required to as-built existing control panels, be required to have a complete understanding and expertise of UL508 requirements, be required to participate on the Water Services Department (WSD) Process Controls Standards Committee and Arc Flash Hazard Analysis Committee, provide design support services consisting of presenting advice and technical consultations relative to installation techniques and procedures for City of Phoenix as needed, design meetings and project engineer demonstrations, support the engineer with research of existing conditions, conduct 30 percent, 60 percent, 90 percent and 100 percent reviews of the project plans and specifications, support the engineering consultants and contractors with the understanding of the WSD’s standards for electrical systems, and maintain and update WSD standards, coordinate design reviews and construction and commissioning inspections, and other requirements with the firm selected for Instrumentation and Control support services.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Five firms submitted proposals and are listed below.
Selected Firm
Rank 1: Black & Veatch Corporation
Additional Proposers
Rank 2: Canfield Engineering & Integration, LLC
Rank 3: HP Engineering, Inc.
Rank 4: Quantum Engineering, Inc.
Rank 5: The RMH Group of Colorado, Inc.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Black & Veatch Corporation will not exceed $2 million, including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Managers Ginger Spencer and Alan Stephenson, the Water Services Department and the City Engineer.